Meeting commences: 3:19 PM
Attendance:
Niamh Appleby
Emma Crawford
Jordan Fairweather
Rhiannon MacLeod-Green
Magali Smith
Acknowledgement of country
Constitution discussion:
Clauses 1–4 remain the same
Clause 5 all members vote aye to gendered language changed from he/she to they.
Clause 6.1 – All members vote aye to the introduction of the General Committee
Clauses 6.2–3 remain the same
Clause 6.4 – Point d.) from the secretary role removed, all members vote aye.
Clause 6.5 remains unchanged.
Clause 6.6 – Role renamed Social Media & Events Coordinator, all vote aye.
Point c.) removed from the role, replaced with monitor social media, b.) changed to include advertising events, all vote aye.
Clause 6.7 – Promotions coordinator role removed, all vote aye.
Replaced with the role of General committee as follows:
Elected set of executives who assist the official central executive team and, in the event of the sudden departure of an executive. who can hold a position for an interim period until an election can be held. All vote aye.
Clauses 6.8–11 remain unchanged.
Clause 7 remains unchanged.
Clause 7–8 pronouns shifted to they, all vote aye.
Niamh provided clarification of what the interim period is, referring to subclause 8.2.
All members review their constitution copies, no one suggests amendments.
Clauses 9–20 remain unchanged.
All members vote aye again on the aforementioned changes.
Merch changes:
Emma and Niamh confirm that the current t-shirt line will not be continued after the current stock runs out.
Magz shares the survey results
21 total responses
61% would buy improved merch
33% replied maybe.
1 respondent said no.
Price ranges
38% replied $20–30 price range
33% replied $10–15 price range
19% replied $30–50 price range
1 respondent said $5–10
Survey suggestions
Hats (bucket hats, beanies, caps…)
More stickers
Hoodies
From suggested options:
20 responses
65% pins and buttons
55% hoodies
35% socks
Other inputs
5% underwear
5% mini ancient statues
5% tote bags
Niamh’s top four picks are tote bags, hats, hoodies, and socks.
Rhiannon to inquire about ASMU's opinion on MAHA doing hats (specifically bucket hats).
Beanies and caps also.
Manufacturing sites were looked at by Niamh, Neon Republic loos good for pins.
Pins will be the current focus, 2 pins, 3 sticker options (to begin with, can expand depending on sales), once discussion with other societies regarding hoodies and hats has occurred we can find sites for manufacturing those items of clothing.
Squarespace commerce plan by Magz:
If annual revenue is $3200 USD ($4797.79 AUD) commerce plan is recommended.
All members decide to leave the current subscription at a business level.
Neon Republic pin sizes (1.5cm→5cm)
Moulding fee is $150.00, add-on fee based on how many you order.
Add-ons (eg. glow-in-the-dark) incur extra costs.
Magz to find 3 other pin production websites.
Starting amount is suggested at 25–50.
2→3cm preferred size by members.
Acquiring designs for pins:
Magz’ design ideas → animal crossing-inspired
We need to make sure it looks distinctive enough from animal crossing characters
Emma’s suggestion to pick an aminal per ancient society
Ancient Egypt would be cats
Ancient Celts would be horses
Simple design to fit on a pin.
Other niches (Rome, Greece, Barbarian, Indigenous Australian)
Any Indigenous Australian pins would have to be discussed with and made in collaboration with the Indigenous Students Association
Everyone to find one pin manufacturer before the next meeting
Meeting breaks: 4:32 pm
Meeting recommences: 4:38 pm
Events for 2023
Arting the Ancients is a blog dedicated to ancient history, they would like to collaborate with MAHA for an event.
Educational event
A writing day or an artmaking event (ala paint and sip)
Easter egg hunt/internet scavenger hunt
Timeline:
O-Week 2023 = Monday 20th–24th February.
MAHA will not be doing all 5 days, we will definitely be doing the 20th and 24th of Feb.
20–23rd = orientation for AHIS students, best to select the day when the maximum number of AHIS students is there.
We need to review the MQ’s blackout dates.
Key Dates MQ
Jan 15th email for how to book a stall, end-of-year report must be submitted. Funding applications are open. Event requests are open.
Feb 2nd compulsory executive training.
Feb 3rd = orientation stall applications close.
27th Feb→3rd March = event for new members, mandatory.
Games night was very successful. Trivia night etc. etc.
Ideally on campus or in Ubar.
1st March →11th March = Welcome reception
Week four = movie night?
21→31st = GM (election) including GC members and revue.
Jousting within this timeframe.
Mid-sem break involves Revue announcement and getting auditions in.
We are renewing the Linktree
Charity selections are to be decided in the second half of semester one when planning efforts can be dedicated to the matter fully.
Keeping guide gods sticker
Theatre dates for the Revue:
4th Sept → 10th Sept = actual Revue
9th→15th July = Rehearsal week
10-week rehearsal period beginning at the latest around 25th–30th June
People must be free for these dates during the election.
End of April→June = writing days, props sourcing, etc. etc. before auditions/elections.
Director position = full authority in terms of writing, everyone reviews and provides edits to the script.
Producer/ass. Director = revue
Exec. prod. = responsible for looking after the crew.
Intimacy coordinator if necessary
Subscriptions:
All vote aye to renew Squarespace business and Linktree.
Social packet:
Building on design language from Niamh
Colour palettes on the Canva page
Seasonal colours
O-Week = uni colours (cream and red)
Different palettes for events and their vibe
Graphics and text are to be sent to our executive chat for review.
Old social media posts to be archived from pre-2020.
Rebranding stories
Update roles on the stories
Meet the exec. Post:
Cute headshots
Before O-Week
Jordan to decide on colour palettes and templates
Group picture
Niamh is going to Europe from 23rd Jan → 14th February
Getting O-Week stall information from MQ.
Rhiannon is unavailable from 9th Jan → 20th Jan.
Emma is out from 26th→30 Jan
The next meeting is to be held on the 16th of February at 3 PM, at Niamh’s house.
Membership: Name email student number and photography consent.
The meeting ends at 5:21 pm.