Attendance:
Niamh Appleby
Magali Smith
Jordan Fairweather
Emma Crawford
Rhiannon MacLeod-Green
Other MAHA members present, non-contributing:
Alejandro Sarmiento Castro
Meeting commences: 5:12 PM
Acknowledgement of Country
Agenda:
Events schedule
Games night this week
Next week = general meeting on 22nd March
A small report on membership Rhiannon
Report on bank account Magz
Report on goals for the year from Niamh
Online zoom meeting with voting that Emma will run
Google form used for voting sent out to everyone to use for voting on general committee members and the revue
Exec producer will be someone on the executive board
People on zoom WILL be allowed to vote and nominate this year as opposed to last year
Jordan to create an SM post informing people they can vote over zoom
Nominated persons must:
Be a student of MQ
Provide name, degree, availabilities, why they want the role
Discord study day on week 6
Thursday 30th 6–8 PM
Movie night 5th April
Start at six
Big room = macquarie theatre, submit room request, Rhiannon
Night at the Museum before dinner, dinner, then another movie perhaps if people want to stay
Games night post to go up tonight or tomorrow (13/03/23)
Story post for movie night in week 6 (30–2nd)
Discord study day goes up on the 24–25th
This Wednesday–end of Tuesday to put up a post on AGM, 15–21st (Jordan)
Next meeting = early April
Auditions for revue occur during the break
A meeting will occur to finalise our events for the second semester
Jousting week 8
ASMU joint event week 9
Week 11 = revue rehearsals MUST START
Good time to do a call-out for a writers’ day (tentative)
Separate from a rehearsal
Week 10, perhaps a charity event to fundraise
Sausage sizzle (tentative)
Expenses
Movie night = $30–50 budget
Room bookings and expenses need to be sent to Rhiannon and Magz by Niamh
Merchandise:
Bucket hats ordered approx. $730.00
Sell them for $25.00, breaking even with a small profit!
Pins:
Two pins, one is the Cerberus design and the other is the cat design
Unsure of exact cost with GST and shipping, approx. $12-15 per pin depending on the final cost
Shirts will be sold at a continuous discount price
Perhaps the end of the semester or easter sale
Caesar’s members get t-shirts for $15.oo during week 12-13
The rest of the members can get them for $20 after this period
Perhaps a bucket hat sale depending on how early they come in
Exec hoodies
Perhaps order plain white and do tie-dye ourselves
Run an art day event, an original idea
We can have multiple for different bulk orders
Emma has made up a basic design
DESIGN: “Getting binches since 69 BCE”
DESIGN: something playing on our founding of 1979
Buy hoodies in semester two, ticketed event for amount of hoodies we have, tie-dye you get a hoodie, snacks, and tie-dye supplies included in the ticket price
AGM 22nd
The room opens at 5 PM, executive members should preferably be there at 4:45 PM
Election
Next meeting to introduce the new execs to existing execs and to explain code of conduct and make sure everyone understands their roles
A good relationship with both MACms and DRAMAC
Melissa Applin has agreed to be our consult on the review as is now required by the societies
Let’s make separate documents on how you did your role and what worked and what didn’t so that the next person to do it has a good idea of what they’re doing
ASMU relations
Everyone is in the mutual executive group chat
We are keeping each other up to date
End-of-year cocktail party
Katy and Niamh have agreed we don’t need a meeting at this stage
Formal complaint
A formal complaint has been written up against an individual
A meeting between Niamh, Katy, and Sam has occurred
Yet to be submitted
Preface for future events:
Do not mention the complaint at events and be completely civil in public at official MAHA events
Niamh presents the complaint
Must have occurred at a joint event
Why is this affecting the relationship between societies and the department
We have actual report incidences
ACANS, NASC, and Tele’s to be notified
Meeting adjourned: 6:00 PM