Macquarie Ancient History Association: Executive Meeting 16th March 2022
Present via zoom: Jessika Odenthal (she/her), Terase Harrison (she/her), Jacquelyn Smith (she/they), Niamh Appleby (they/them)
Absent: Liv Siefert (she/her)
Meeting opened by [Jess] at [6:01], seconded by [Terase]
Acknowledgement of Country
Acknowledged by Jess
Introduction
If exec miss three meetings in a row without valid reasoning, will be suspended from executive position
Apologies for Liv’s absence at DTL and at meeting
Apologies for Jess’ absence at DTL
Clarification of access to accounts
DTL
Do not allow entry to those without a ticket
Including people who are a close contact
Check for pre-approval if more food is ordered during the event
Itinerary
Terase will be hosting
Exec will arrive 10 mins early, Terase will arrive 30 mins early
Will be given a clicker by Christian
Jac will bring a laptop and charger
Will start the event officially at 6:30-6:45
No hard time limit on the presentations
Terase to do a welcome
Remind people jugs only
Give apology that Jess is absent
Food comes out at 7
Niamh will go first, get people started
Can do a couple of presentations and then a Kahoot
Voting
Exec’s choice
People’s choice
Raise of hands for voting
VP choice
All get a trophy
VP choice gets a shirt
All get a sticker
Execs are only in the running for people's choice
Thank you to execs
Events
Need to inform at least 24 hours prior if not attending an event
If MAHA does a collaborative event with other societies (e.g. Tele’s Angels and ASMU), it is still a MAHA event and exec need to attend
Meet the exec post
A head shot and a fun fact
Jousting
No approval yet
Toy horses
A signup sheet
Individual or team
Make your own cardboard shield
Buy
3 horses
6 pool noodles
Wet weather plan
Cancel
Hold it at the amphitheatre
Start at 4 pm
Friday the 29th of April
Jess to contact the Star Wars society for advice after their lightsaber battle event
Newsletter for April
Jac to write, about events, safe break, good luck in exams
General Meeting
Have been contacted about first year and socials but none for the Revue team
Online and in-person
Liv to oversee zoom
Jac to take detailed notes
Agenda:
Start with acknowledgement of country
Update on events and important info
Finances
Membership
How voting works
Ask questions for each nominee
Create a google form for votes
First-year auxiliary
Events co-ordinator
Director
Producer
Executive Producer
Congratulations
Drinks at ubar
Provide pizza, not drinks
Toga Party
Conduct another meeting so more execs can attend
Will have ASMU attend as well
At least 3 execs at the meeting
Have concerns about the cost of the event
Merch
Sticker launch
Do Cerberus or Medusa?
The second half of the sem
Guide dog sticker proceeds to go to guide dogs
133 original stickers
Continue to buy the 200 packs
How to plug merch
Plug at events
End of exam sale
10% off
Wearing the shirts to events
Pop up stall for big events
Stock of shirts
9 small
6 medium
10 large
8 x-large
10 xx-large
Finances
Issues with getting the bank signatory
Still waiting for info from Alaa
New forms will be sent out
Liv is still not a bank signatory due to this issue
Grants
Closes 27th of March
Can apply for up to $1000
For
Guide dogs
Toga Party
Issues with payments with the website
Has since been solved
Opening balance $2631, current balance $1864
Guide Dogs
September 15th
Need to speak to event and marketing people
Jess, Terase, Jac to be organising it
Organise a training show
Need to organise a separate meeting to go through the details
Podcast
Terase in charge of podcast
Stakeholders and shareholders
Archaeological podcast by MQ students
Get experience in presenting ideas
Need
Post announcing the launch
Repost when episodes are out
Proceeds
Out of host’s pocket
Using the buy me a coffee system
All proceeds go back to the podcast
Mutually plug each other
Voice actor
Voice over for the website for accessibility
$100 to be paid to actor
Updates
O-week went really well
Thank you Terase for attending almost every day
Thank you to the snow cone operators
Made $700
Big turnout for the game night
Moderate turn out for the picnic
Movie night cancelled
Advertising through the lecture went well
Discord and Instagram are popular
Good job Niamh on the women's day post
Final Comments
Jess is away from April 1st to 4th
Next meeting on 20th April 6 pm
Introduction to new members happens during this meeting
First-year
2 weeks socials
2 weeks treasurer
2 weeks sectary
3 weeks VP
3 weeks p
Further on an assistant to VP
A roles and responsibility meeting TBD
Closed at 7:26 by Jess