Macquarie Ancient History Association: Executive Meeting 13th February 2022
Present: Jess Odenthal (she/her), Terase Harrison (she/her), Jacquelyn Smith (she/they), Niamh Appleby (they/them)
Absent: Liv Siefert (she/her)
Meeting opened by [Jess] at [7:01], seconded by [Terase]
I. O-Week
a. To borrow a chair from either the Ubar, theatre or Jacquelyn to bring a picnic chair
b. Flyers to be stuck up but not to be handed out
i. One for each table
c. Business card with socials and email printed on card
i. No more than 10 a day to be handed out
ii. Once they touch it, we can’t take it back
d. Décor
i. $49 spent on décor
ii. Canvas to lean against sign
iii. One document holder on each table
iv. One business card on the table
e. Jess to message Mel to collect the square
f. Jess to hold onto the square
g. Discussion topics
i. DTL
ii. Revue
iii. Jackbox/Kahoot
iv. Picnic
v. Launch with ASMU/Tele’s Angels
vi. Plug socials
vii. Ask about them
viii. Meeting
ix. Talk about lots of things
h. No more than four posts a day
i. If no access to socials send to Niamh, Jess, Terase
II. Website
a. Website domain was bought
b. Shirts $25, shipping $10 flat rate
c. Stickers $2
i. Free with any purchase during o-week
d. Pick up option available and we get in contact with them
e. Google sheet with member list auto added
f. Website looks really good, good job Niamh
g. Still need to upgrade the link tree
III. Event Dates
a. Jackbox/Kahoot, 23rd, 4-6pm
b. Picnic, 6th, 2:30-4:30/5pm, waterloo park
c. Meeting with Tele’s/ASMU week 2, location/time/date TBD
d. Movie night 10th Thursday 6 pm
i. Options
1. Night at the museum
2. Hercules
3. Mean girls
4. Hamilton
ii. Need to organise snacks
e. DTL
i. Liv to book DTL
ii. Niamh to look into sites
iii. What is DTL social post
iv. 18th of March
v. Needs to be booked by the end of o-week
vi. Limit the tab to 200
1. Jug of beer jug of cider per table
2. Chips and antipasti
a. Need to specify that need to order food by a certain time so that it arrives
vii. Jess to walk Liv through it
viii. To work out more details closer to date
ix. Only have plastic trophies for awards
f. GM in week 5
i. 23rd at 3:30pm
ii. Have to vote in:
1. second events coordinator
2. first year auxiliary
3. director
4. producer
5. executive producer
g. Week 6
i. study night on discord
ii. 31st at night 7;30pm
iii. No events week 7
h. Week 8
i. Jousting
1. 29th April 2 pm in amphitheatre
2. Push that it's not a member-only event
3. Need to put through early to it can be approved
ii. Put all march events on the calendar on the website by the first of march
IV. Advertising on Socials
a. Website to go live 13th by 10 pm
b. Discord to be advertised
i. Wednesday the discord will be launched
c. Facebook advertised on Friday
d. Jess to be in charge of the Twitter
V. Contacting Lecturers
a. Jess to contact lecturers
i. Flyers for lecturers to show to tutorials/lecturers
VI. Updating on Previous Meeting Goals
a. Zac as the unofficial mascot has been approved but has to be approved on every event before he can attend
i. Most likely only able to attend outdoor events
b. Need to update the link tree
c. On the annual plan, $5.50 per month, $66 for the year
d. Loan document
i. Compensation for unwashed/ sanitised objects or if damaged
1. Prices stated in document
e. President, Vice President or Treasurer has to sign off, need to be in favour by the whole exec
f. Clean out document to be rewritten for future exec
g. Liv looked into grants for the SRC
i. Won’t give money for alcohol or for reselling items
h. Guide dogs fundraiser
i. Terase to look into could get 10ft guide dog
1. In charge of organising
2. Week 5 semester 2
3. Therapy dogs with MQ?
i. Want to do a pride week thing in pride month
VII. Revue
a. 1st of August to 7th
b. Proposed by Terase that we put on short kids show instead
i. Short ancient Greek plays
ii. Invite local schools and have matinee
iii. Put on pause until director, producer, executive producer voted
iv. Need to look into rights for just select songs rather than whole musicals
VIII. Next meeting at 16th March