Macquarie Ancient History Association: Executive Meeting 20th April 2022
Present: Jessika Odenthal (she/her), Terase Harrison (she/her), Jacquelyn Smith (she/they), Niamh Appleby (they/them), Liv Siefert (she/her), Mugdha Godbole (she/her), Jordan Fairweather (he/him)
Meeting opened by Jess at [6:19]
1. Acknowledgment of Country
2. New Execs Update
a. New passwords been set
b. All execs have access to the website
c. President/treasurer have access to NAB bank
d. Events/Vice/President have access to social
e. Jac to be training Mugdha next
3. Events
a. Write events in calendar
b. Wear shirts to events
c. Joust on next Friday
i. Materials bought
ii. Big pool noodles are heavy
1. To be cut in half
iii. Bring the carboard for the day
iv. Criteria if tie
1. Horse noise
2. Showmanship
3. Galloping style
v. Award for best dressed
vi. Stall for merch
1. Bring the square
2. All three stickers
vii. Judges
1. Jess
2. Terase
3. Jac
viii. Niamh announcer
ix. Jordan referee
x. Jobs
1. Niamh/Jordan
a. Announcement on social media
b. Get people to know dress up is encouraged
2. Jac/Mugdha
a. Sign up/ be members of society if in attendance
xi. TIKTOK MQ will post about the event
d. Future Events
i. Trivia night/quiz
1. Online week 9
2. May 4th Wednesday 6:30pm
ii. Movie night
1. Week 12
2. May 25th Wednesday 6:30pm
3. Trivia halfway through?
4. PJ dressup
5. Have popcorn buckets?
iii. Museum outing in week 10
1. Australian Museum
2. Free unless we want to see a particular event
a. Jac to email Australian Museum to see if can organise a tour
b. 15th may 10am
3. Powerhouse doing a late night for free
4. Discord
a. Problems (arguments in chat)
b. Watch on Ryan and Angus (past incidents)
c. Will post an announcement to remind on rules
Break to wish Jess a happy birthday
5. Newsletter
a. Mugdha to write newsletter
i. Rundown on events
ii. Wish luck in exams
iii. Hope that people had a good break
6. Toga party
a. Final date: 5th August
b. Exec to work on it: Liv, Jordan, Terase, Jess
7. Guide dogs
a. Potential date: 15th September
b. Exec to work on it: Jac, Niamh, Terase, Jess
8. Revue
a. Theme is set
b. In a couple days will be a meet the production team post
c. Cast of 8-12 people but ideally 10
d. Budget is $1000
e. Cam offered to help out
i. Will be in consulting role
f. Profits to go back to MAHA
g. Ticket process TBD
9. Website
a. New resources tab created
b. Page for first years
c. Info been collated
d. GM minutes to be uploaded
e. Voice actor update
i. Paying half
ii. Need to end the updated script
iii. Send the contract tomorrow
iv. Liv main point of contact/ Terase if emergency
10. Merch
a. 8 small
b. 6 medium
c. 8 large
d. 8 x-large
e. 9 xx-large
f. 128 original stickers
g. 200 medusa stickers
h. 200 Cerberus stickers
i. $1 to guide dogs including the packs
i. Put the stickers and packs up in 2 weeks from now
11. Finances
a. Liv still doesn't have access
b. Strip takes a cut
c. Balance $2631
d. Spent $1135.74
e. Made $1131
f. Can't get a grant if money over $2000
12. Exec Getaway
a. Exec trip away in late November
b. 3 nights 4 days
c. Prod team to be invited?
d. Beach?
13. Meeting Update with Malcom Choat
a. Going to write up document called grand plan for archaeology/history
i. Engagement, experience, ethics
b. Go to Malcom if issues with lecturer big or small
14. Updates
a. Will be in contact with Big MAHA
b. New sticker designs arrived
Next meeting: 18th May 6:00pm
Meeting closed at 8:59 by Jess